Council's contract procedure rules
The Council's procurement arrangements are determined by the Council's Contract Procedure rules (CPR). These are part of our standing orders and set out, in clear terms, the legal frameworks that must be in place. Council suppliers need to be aware of these rules as our decision making process is based on them. You can download our CPR on the right
iProcurement
The Councils iProcurement system is a full Pay to Pay (P2P) process. This means that all orders placed by the Council will be sent to our suppliers electronically (e-orders) and then subsequently, when the order is fulfilled, paid electronically (e-invoice). Suppliers will be able to generate e-invoices via the secure iSupplier portal.
If you would like to be considered as a supplier of goods/services to the Council please complete the supplier form by clicking here
https://online.havering.gov.uk/officeforms/Supplier_reg.ofml.
Please note that completing this form will not automatically mean inclusion as a supplier to the Council, inclusion will be subject to a number of additional factors including for example but not limited to:
• a requirement for a competitive tender in accordance with relevant legislation
• a contract or contracts already being awarded for a specific requirement
iSupplier
iSupplier is the supplier interface into the Councils iProcurement e-ordering system, suppliers who will be part of this new way of receiving orders from the Council, will receive orders via e-mail and also be able to view them via the secure iSupplier interface. Also within iSupplier, suppliers will be able to:
• view all orders placed by the Council, both current and historical
• flip orders, this process enables orders to become e-invoices, this means that all future invoices to the Council will be electronic
• view when payments for each order will be/has been made
• communicate with the purchaser if clarification of the order/delivery is required.
Copies of the an overview of UPK training, the Councils short form Terms and Conditions (applicable if the supplier does not have a contract with the Council) and the iSupplier Terms and Conditions can be found via the links on the right of this page.
For the iSupplier UPK training module click here
EU legislation
As a public body, Havering Council is subject to EU rules concerning procurement. The precise application of EU rules is determined by the value of the tender. Tenders are advertised in the Official Journal of the European Union (OJEU) and / or trade press as appropriate. Higher-value Havering Council tenders together with tenders from other public bodies across the EU can be viewed at Tenders Electronic Daily
Around 2500 new notices are placed in OJEU every week by public bodies across the EU
Havering Council is part of the London Contracts and Supplies Group (LCSG). This is a group made up of London boroughs who come together to benefit from economies of scale. The LCSG regularly places advertisements for Havering tenders and for tenders across London.
The
London-wide Contracts Register System (CRS) is a database listing many contracts in place within Local Authorities in Greater London. By accessing the London Contracts Register, you will be able to see what contracts are in place. You will be able to see contract expiry dates and therefore identify when future tender opportunities are likely to arise. You will also be able to see the Local Authority details for a particular contract so that you can contact them direct if you require further information.
Havering Council is also part of the East London Solutions Group (ELS) which shares solutions and creates a range of opportunities for East London authorities to work together and achieve demonstrable improvement and efficiencies in service design, management and delivery and/or procurement and market management.
Public sector contracts are also frequently advertised on the websites of individual boroughs and on the Government's procurement website
Terms and Conditions of Contract
The precise terms and conditions of contract with the Council may vary depending on the contract type, service, works or supply. The Council has drawn up standard terms and conditions of contracts and you may want to familiarise yourself with these. You can download our Terms and Conditions on the right
Procedure Complaints If you have a concern about any tender exercise, you should send an email to complaints@havering.gov.uk or write to:
Customer Relations
Town Hall, Main Road
Romford RM1 3BD
Customer Relations staff are available from 8am to 8pm Monday to Friday to discuss your complaint on 01708 432358 or 01708 432098. You can also contact the Contract Monitoring Officer whose name appears in the Invitation to Tender document.