Temporary Event Notice

A Temporary Event Notice replaced an Occasional Permissions and Occasional Licence from the 24th November 2005 which relates to a temporary event with less than 500 attendees where a licensable activity is planned to take place during a period not exceeding 96 hours. Premises with a Premises Licence can also apply for a Temporary Event Notice (TEN) up to 12 per annum.

Licensable activities are:

• The sale by retail of alcohol
• The supply of alcohol by or on behalf of a club to, or order of, a member of a club;
• The provision of regulated entertainment which includes  -
  1. a performance of a play
  2. an exhibition of a film
  3. an indoor sporting event
  4. a boxing or wrestling entertainment ( indoor and outdoor)
  5. a performance of live music
  6. any playing of recorded music
  7. a performance of dance
  8. entertainment of a similar description to that falling within the performance of live music, the playing of recorded music and the performance of dance but only where the entertainment takes place in the presence of an audience and is provided for the purpose of entertaining that audience.

Who can apply?

Any person, aged 18 or over, whether or not they hold an existing licence who will be the 'premises user'.

When should I apply ?

'Premises users' will be required to provide the Council, and the Chief Officer of Police, with such a notice (in duplicate) at least ten working days prior to the day of the event.  Please note that the day of receipt by the Council does not count as the first working day.  You are strongly advised to apply a month in advance of the event.

You are recommended to contact us at an early stage before a formal application is made if you are unsure of the process.  This is particularly important where it is proposed to hold a major event.  Early consideration will enable responsible authorities to consider and discuss with organisers their plans and avoid potential representations.

What information is required ?

A notice must include a statement on the following matters:

• The licensable activities to take place
• The period (not exceeding 96 hours) during which the premises will be used
• The times during that period the activities will take place
• The maximum number of persons (not exceeding 500) who will attend at any one time
• If alcohol will be supplied whether it will be consumed on or off the premises or both. (All such supplies will be by or under the authority of the premises user)
• Other items as may be specified by the Secretary of State

Limitations

• Personal licence holders may make up to 50 applications per year (limited to 12 per annum at any single licensed premises), non personal licence holders may make up to 5 applications per year
• Each event may last no more than 96 hours
• No premises may be used more than 12 times per year
• No premises may be used for greater than 15 days per year in total
• There must be at least 24 hours between notices at the same premises by the same premises user

Notes:

Two notices are in respect of the same premises if the whole or any part of the premises forms part of the premises specified in the other notice.

Notices are regarded as coming from the premises user where they come from: someone in business with them and the business relates to licensable activities; the user's spouse or partner; child, parent, grandchild, grandparent, brother, sister or their spouses or partners; the user's agent or employee or their spouses or partners.

What else should I consider?

Applicants should be aware that the serving on the Council of a Temporary Event Notice does not remove their obligations under other legislation.  Where necessary, permissions should be sought from the appropriate body.

The Council strongly recommends that applicants familiarise themselves with their obligations in respect of the following:

• Planning permission
• Health and Safety
• Noise pollution
• The erection of temporary structures
• Road closures
• The use of pyrotechnics
• Anti-social behaviour

Applicants intending to sell alcohol should be aware that it is an offence to supply alcohol to minors or persons who are drunk.  Also that the Police have powers to close down events without notice on the grounds of disorder, the likelihood of disorder or because of public nuisance caused by noise.

As a limit of less than 500 persons at any one time applies to temporary events and failure to comply with this limit may lead to prosecution, where appropriate, organisers are strongly recommended to employ means of recording the number of persons entering and leaving the premises.

How much does it cost?

A fee of £21.00 is payable when you serve the notice.

If you lose the notice or it is stolen a fee of £10.50 is payable for a replacement

Cheques must be payable to the London Borough of Havering or you can pay by Debit Card by calling 01708 432777 and ask for Licensing.

Acknowledgement

The Council will either acknowledge receipt of the notice or provide a counter notice in consideration of any police objection.  Where there is a police objection the Council's licensing committee will hold a hearing unless agreed unnecessary by the premises user and the police.  This may be because the user and the police have agreed to modify the notice.

The Council may also serve a counter notice if any of the limitations above are exceeded.

Keeping the Notice

When the premises are being used for any licensable activity under the Notice a copy of it must be prominently displayed at the premises or be at the premises under the control of the user or a person working at the premises who has been nominated. Where the notice itself is not displayed a notice specifying the position held at the premises of the person in control of the Notice must be prominently displayed at the premises.  A constable or authorised officer can ask for the Notice to be produced.